Executive Assistant

Job Summary / Objective The Executive Assistant will provide high-level administrative support to the CEO/President and other Executive staff.
Job Summary Main Tasks / Responsibilities Essential responsibilities include but are not limited to: Provides high-level administrative support and assistance to the Executive Director and/or other assigned leadership staff.
Performs clerical and administrative tasks including drafting letters, memos, invoices, reports, and other documents for executive staff.
Arranges travel and accommodations for executives.
Schedules and attends meetings on behalf of executives, taking notes and recording minutes.
Receives incoming communication or memos on behalf of senior staff, reviews contents, determines importance, and summarizes and/or distributes contents to appropriate staff.
Performs office tasks including maintaining records, ordering supplies, and performing basic reporting.
Performs additional duties as assigned by executives.
Competency Integrity & Trust - Is widely trusted n Is seen as a direct, truthful individual.
Can present the unvarnished truth in an appropriate and helpful manner.
Keeps confidences.
Admits mistakes.
Doesn’t misrepresent him/herself for personal gain.
Perspective - Looks toward the broadest possible view of an issue/challenge.
Has broad-ranging personal and business interests and pursuits.
Can easily pose future scenarios.
Can think globally.
Can discuss multiple aspects and impacts of issues and project them into the future.
Customer Focus - Is dedicated to meeting the expectations and requirements of internal and external customers.
Gets first-hand customer information and uses it for improvements in products and services.
Acts with customers in mind.
Establishes and maintains effective relationships with customers and gains their trust and respect.
Decision Quality - Makes decisions in a timely manner, sometimes with incomplete information and under tight deadlines and pressure.
Able to make a quick decision.
Self-Awareness - Knows personal strengths, weaknesses, opportunities, and limits.
Seeks feedback.
Gains insights from mistakes.
Is open to criticism.
Isn’t defensive.
Is receptive to talking about shortcomings.
Looks forward to balanced (+’s and –’s) performance reviews and career discussions.
Team Player - Can quickly find common ground and solve problems for the good of all.
Can represent his/her own interests and yet be fair to other groups.
Can solve problems with peers with a minimum of noise.
Is seen as a team player and is cooperative.
Easily gains trust and support of peers.
Encourages collaboration.
Can be candid with peers.
Interpersonal Savvy - Relates well to all kinds of people—up, down, and sideways, inside and outside the organization.
Builds appropriate rapport.
Builds constructive and effective relationships.
Uses diplomacy and tact.
Can defuse even high-tension situations comfortably.
Managerial Courage - Doesn’t hold back anything that needs to be said.
Provides current, direct, complete, and ―actionable‖ positive and corrective feedback to others.
Lets people know where they stand.
Faces up to people problems on any person or situation (not including direct reports) quickly and directly.
Is not afraid to take negative action when necessary.
Qualifications Education and Experience: High school diploma required; Bachelor’s degree in Business Administration or related field preferred.
At least four years of related experience required.
Required Skills/Abilities: Excellent verbal and written communication skills.
Excellent organizational skills and attention to detail.
Excellent time management skills with a proven ability to meet deadlines.
Ability to function well in a high-paced and at times stressful environment.
Extensive knowledge of office administration, clerical procedures, and recordkeeping systems.
Able to type minimum of 50 words per minute.
Extremely proficient with Microsoft Office Suite or similar software with the ability to learn new or updated software.
Full time salaried exempt position, working 40-45 hours per week.
Travel less than 10%.
This job description is not designed to cover or contain a comprehensive listing of activities, duties or responsibilities that are required of the employee.
Duties, responsibilities, and activities may change, or new ones may be assigned at any time with or without notice.